Fitness billing software for Ontario
Monthly memberships, class-pack credits, personal-training packages, and a member portal where clients see their balance, manage their payment method, and book sessions — without you fielding the 'why was I charged' email.
Why Ontario matters for fitness studios + personal trainers
Ontario is Canada's largest agency market — Toronto alone has more reseller agencies than the next 3 cities combined.
Ontario's 13% HST applies uniformly, which makes invoicing operationally simpler than provinces with stacked GST + PST. The trade-off: the combined rate is higher than Alberta's 5% GST-only environment, so retail pricing has to absorb it more visibly.
- 0.8%
- ACH cost — typical gym ACH is 1.5%
- 90 days
- Max self-serve membership pause
- 300+
- Members per studio on Growth plan
Fitness studios + personal trainers we work best with in Ontario
- You run a boutique studio (yoga, CrossFit, pilates) or solo PT business with 20-300 active members.
- You sell monthly unlimited memberships AND class-pack credits + 1:1 sessions.
- MindBody, Glofox, or ClubReady is more software than you need + nickel-and-dimes on payment fees.
- You want member self-service: pause membership, swap payment method, see their balance.
Fitness studios + personal trainers we serve in 5 Ontario metros
Each metro page has city-specific framing + Canadian tax/currency notes.
Fitness billing in other Canadian provinces
FAQ — Fitness billing in Ontario
Is HubWho a good fit for fitness studios + personal trainers in Ontario?+
Yes. HubWho works the same in Ontario as it does in every Canadian province — CAD-native invoicing, 13% HST-aware via Stripe Tax, PAD bank pulls via Plaid, and a white-label customer portal under your agency's brand. The per-client margin report + auto-draft + dunning sequences are identical to the US surface.
How does HubWho handle Ontario sales tax?+
Ontario applies 13% HST. HubWho's tax-engine selector (Settings → Billing Policy) routes to Stripe Tax for per-line jurisdictional accuracy, OR uses a static 13.0% rate from lib/canada-geo-data.ts for agencies that prefer manual tax. Stripe Tax is recommended for cross-province client books.
Can Ontario fitness studios + personal trainers bill US clients in USD?+
Yes — Stripe Connect supports cross-border CAD↔USD invoicing. Set the invoice currency per-client. The end-client sees the invoice in their currency; you settle in yours. Exchange-rate conversion fees show line-by-line so margin stays auditable.
Can I sell unlimited memberships + class packs + 1:1 sessions on the same member?+
Yes — each is a separate product. A member can subscribe to 'Unlimited Monthly ($179/mo)' AND have a one-off 'Personal Training Pack of 10 ($600)' all on one account. Portal shows the consolidated view.
Does HubWho schedule classes or just bill?+
Just bill + portal. Keep your scheduling in MindBody or whatever's working — HubWho is the AR + member-facing layer. Sched integration is on the roadmap once tenant demand justifies it.
Try HubWho free for 14 days in Ontario.
No credit card. CAD-native. Live with your first invoice in under an hour. Works for fitness studios + personal trainers in every Canadian province, including Ontario.
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