HIPAA-aware billing for medical, dental, and veterinary marketing agencies
Healthcare clients (dental, derm, ortho, vet, MedSpa) have specific compliance constraints and high ticket sizes. HubWho's per-client margin model + white-label customer portal means each practice sees a branded statement and pays directly to your merchant account — no PHI exposure, no Vendasta branding, no chargeback drama.
Typical healthcare clients
Why HubWho fits healthcare agencies
The pain points generic billing tools miss — and the specifics HubWho gets right.
PHI never touches the billing path
HubWho stores client metadata (name, business info, billing contact) but never any PHI. Your practice clients can pay invoices without HubWho ever seeing patient data — by design.
High AOV needs ACH
Healthcare retainers are $1,500–$5,000/mo. Card processing on those margins is brutal. ACH via Plaid cuts processing cost by half or more.
White-label portal beats Vendasta-branded
Practice clients are sensitive to brand. Logging into something called 'Vendasta' to view their invoice undermines your agency positioning. HubWho's portal is your brand, your colors, your subdomain.
We auto-sync the products you actually sell
HubWho pulls your Vendasta marketplace catalog and only surfaces what you actually provision. Below are the products that show up most often for healthcare agencies.
- Reputation Management
- Local SEO
- Social Marketing
- Website & Hosting
- Advertising Intelligence
Healthcare FAQs
Is HubWho HIPAA-compliant?+
HubWho is HIPAA-aware: we don't store, transmit, or process PHI. Our schema doesn't have fields for it, our forms don't collect it, and our customer portal is billing-only. If you need a BAA, contact us — we can sign one based on the no-PHI architecture.
Can dental practices pay with FSA/HSA cards?+
Yes — any major card brand works through the Stripe Connect path. ACH is recommended for the monthly retainer; FSA/HSA cards typically can't be used for marketing services anyway.
How do we handle multi-location DSOs?+
Multi-location DSOs typically run as a single HubWho client with multiple Vendasta businesses underneath. Or you can split them into separate billing entities if each location has its own A/P. HubWho supports both.
Try HubWho with your healthcare book
14-day free trial. Connect your Vendasta partner account, import every client, and run your next invoice through HubWho.