HubWho vs. Vendasta Billing
Vendasta's built-in billing tab — auto-bills end-clients for the marketplace products you've resold them, processed through Vendasta's merchant account.
- Bring your own merchant account — Stripe Connect or direct Authorize.net.
- No built-in processing margin — your processor rate is your processor rate.
- Per-client gross margin (wholesale Vendasta cost vs. your retail) in real time.
- White-label customer portal at your own subdomain — Vendasta branding off.
- QuickBooks + Xero export, configurable late fees, multi-step dunning sequences.
- Zero-setup if you're already on Vendasta — billing runs the moment you provision a product.
- Tightly coupled to provisioning state — cancel a product, the line item drops automatically.
- Single throat to choke for both fulfillment and billing.
Feature matrix — HubWho vs. Vendasta Billing
Only the rows that actually matter when an agency is choosing between us. Refreshed May 2026.
| Feature | HubWho This one | Vendasta Billing Built into Vendasta |
|---|---|---|
| Vendasta integration | ||
| Native Vendasta Partner API sync | ||
| Auto-import businesses & subscriptions | ||
| Provisioning pause/resume on delinquency | ||
| KPI pull from activated products | ||
| Payments | ||
| Bring your own merchant account | ||
| Stripe Connect onboarding | ||
| Direct merchant (Authorize.net / NMI) | ||
| ACH via Plaid bank-link | ||
| Apple Pay / Google Pay | ||
| Per-transaction take-rate | 0% | Processor margin built in |
| Invoicing & dunning | ||
| Recurring + one-off invoices | ||
| Auto-draft on due date | ||
| Configurable late fees per tenant | ||
| Multi-step dunning sequences | ||
| Brandable invoice PDFs | ||
| Reporting & margin | ||
| Per-client gross margin (wholesale vs. retail) | ||
| MRR / churn / AR aging dashboard | ||
| QuickBooks + Xero export | ||
| 1099 reporting | ||
| End-client experience | ||
| White-label customer portal | ||
| Self-serve invoice payment + autopay | ||
| Live KPI snapshots in the portal | ||
| E-sign contracts (Dropbox Sign) | ||
| Platform & ops | ||
| Role-based access (4 roles) | ||
| Append-only audit log with diff | ||
| Tenant API + outbound webhooks | ||
Frequently asked
When should an agency choose Vendasta Billing over HubWho?+
Vendasta Billing is the right call when you don't need per-client wholesale-vs-retail margin reporting, you're already deeply integrated with their ecosystem, or your billing volume is small enough that the feature gap doesn't show up yet. We list the specific wins on this page so you can decide honestly.
Can HubWho coexist with Vendasta Billing?+
Often, yes. Many agencies use HubWho for invoicing + ACH + margin reporting and keep Vendasta Billing for the specific capability where it's strongest (e.g. QuickBooks for accounting, Stripe for processing). HubWho exports cleanly to most downstream tools.
How is this comparison kept honest?+
Each row in the matrix is verified against the vendor's public documentation. We list cases where the other tool wins on the same page as our wins. The data was last refreshed May 2026; we update when claims change.
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