Billing + client portal for wedding + event planners
Phased payments (deposit → vendor advances → final), vendor pass-throughs, day-of expense reconciliation, and a couples-facing portal where your clients see everything in one place — no more 'where did our deposit go?' emails.
Is this for you?
HubWho fits wedding + event planners who match any of these:
- You plan 8-40 weddings or events per year, each with phased payments over 6-18 months.
- You pass through vendor costs (florists, photographers, caterers) with a coordination markup.
- You're using Honeybook or Aisle Planner but their billing module feels like an afterthought.
- You want couples to see exactly where their money goes — deposit, vendor advances, balance due.
- 12×
- Installments per payment plan
- Vendor
- Pass-through margin per wedding
- Multi-card
- Couples split payment via shared pay link
HubWho vs. Honeybook
All-in-one tool for service businesses.
| Capability | HubWho | Honeybook |
|---|---|---|
| ACH | 0.8% capped at $5 via Plaid. | 1.5% — adds up on $30k weddings. |
| Vendor pass-through margin tracking | Built-in. Per-wedding gross profit. | Not designed for wholesale-vs-retail. |
| Payment plans (12-month) | Up to 12 installments built-in. | Yes but limited. |
| Couples portal under your brand | Your domain, your colors. | Honeybook-branded. |
| Cost | $29-$249/mo flat. | $39-$129/mo + transaction fees. |
Wedding planning-specific questions
Can I structure phased payments — deposit, 50% at 6 months out, balance 30 days before?+
Yes — create 3 invoices on the same client with staggered due dates. Or use payment plans on a single invoice (splits up to 12 installments). Either pattern works; choose based on whether the couple wants one number to track or three.
How do I bill for vendor pass-throughs?+
Add each vendor as a product (e.g. 'Floral by Bloom Co — wholesale $4,500, retail $5,400'). Margin reports show your coordination markup per wedding. Couples see one bundled invoice line; you track your gross internally.
What about day-of expense reconciliation?+
Create a final 'Day-of expenses' invoice after the event with line items for anything not pre-paid (overtime, last-minute add-ons, gratuities). Auto-draft against the card on file.
Does HubWho integrate with Honeybook / Aisle Planner?+
Not directly. Keep those for the planning/contract side; use HubWho for billing + the couples portal. Most planners run both side-by-side.
Can couples chip in for parents to split payment?+
Yes — each invoice generates a public pay-token URL. Send it to both sets of parents; they each pay their portion. Or use payment plans (12-month split) so one card carries the whole thing.
Ready to ditch the spreadsheets?
14-day free trial. No credit card. Cancel anytime. Most wedding + event planners are live with their first invoice in under an hour.