Billing + portal for web design agencies
Recurring invoices for hosting + maintenance retainers, one-off project invoices, payment plans for build phases — and a portal where clients see their domain, hosting plan, and next-renewal date without you fielding the email.
Is this for you?
HubWho fits web design + hosting agencies who match any of these:
- You resell WP Engine, Kinsta, Cloudflare, or Hostinger to clients on top of design retainers.
- You charge for builds in phases (design / dev / launch) and want clients to pay each milestone via card or ACH.
- You're sending invoices from QuickBooks or Stripe Invoices and getting tired of the polish gap.
- You want recurring hosting/maintenance to be auto-charged so you stop chasing.
- 5 min
- From signed proposal to first invoice sent
- 12×
- Max installments per payment plan
- 100%
- White-label portal — your brand, your domain
HubWho vs. Stripe Invoices
Stripe's standalone invoicing product.
| Capability | HubWho | Stripe Invoices |
|---|---|---|
| Branded customer portal | Full portal with invoice history, subscriptions, files, KPIs. | None — payment-only hosted page. |
| Recurring subscriptions | Built-in. Per-client portal + auto-draft. | Requires separate Stripe Billing subscription. |
| Payment plans (split an invoice) | Built-in. 2/3/4/6/12 monthly installments. | Not supported. |
| Margin reporting | Wholesale vs. retail per client + per product. | Not supported — pure transaction processor. |
| Cost | $29-$249/mo flat + standard Stripe fees. | 0.4% per invoice on top of standard Stripe fees. |
Web design-specific questions
Can I bill in phases for a fixed-price build?+
Yes — payment plans split a single invoice into N monthly installments. For phased project billing, create a separate invoice per phase ('Design $4k', 'Dev $8k', 'Launch $2k'). Each gets its own pay link + auto-draft option.
Does HubWho integrate with WP Engine / Kinsta / Cloudflare?+
Direct integrations are on the roadmap (Q4 2026). Today the workflow is: add each hosting plan as a HubWho product (with wholesale cost) and attach it to client subscriptions. Auto-draft monthly. Per-client margin reports show which hosting wholesale deals are actually profitable.
What does the customer portal show my clients?+
Open invoices + payment history, saved cards/ACH, their subscription list (which hosting plan they're on, when it renews), uploaded files (proposals, contracts), and a 'request a change' message form that routes to your inbox. All under your domain + brand.
Can I send proposals that convert into invoices on acceptance?+
Yes — the Quotes flow lets you build a multi-line proposal, send a public accept link, and on acceptance HubWho auto-creates the subscriptions + initial invoice. Common workflow: 1 proposal → 1 deposit invoice + 1 recurring maintenance sub.
What about white-labeling — can I run this under my agency's domain?+
Yes on Growth+. Map your customer portal to portal.yourdomain.com, customize the email-from address + logo + brand color, and clients see your brand end-to-end. The platform is invisible.
Ready to ditch the spreadsheets?
14-day free trial. No credit card. Cancel anytime. Most web design + hosting agencies are live with their first invoice in under an hour.