Billing + agent portal for real estate brokerages
Monthly desk fees, transaction-based splits, tech-stack pass-throughs (MLS, e-sign, CRM), and an agent portal where your team sees their commission history, paid invoices, and current AR.
Is this for you?
HubWho fits real estate brokerages who match any of these:
- You run a brokerage with 5-200 agents under your license.
- You charge agents monthly desk fees + per-transaction splits + tech-stack pass-throughs.
- You're tired of QuickBooks Online for agent billing — it doesn't understand commission splits.
- You want agents to self-serve payment methods + see their YTD totals.
- 200+
- Agents per brokerage on the Scale plan
- YTD
- Per-agent totals visible in their portal
- Branded
- Portal + emails + statements
HubWho vs. QuickBooks Online
QuickBooks Online for agent billing.
| Capability | HubWho | QuickBooks Online |
|---|---|---|
| Agent portal (self-serve) | Branded portal — agents see all invoices + payment history. | No agent portal — they email you for everything. |
| Recurring desk fees | Subscriptions auto-draft monthly. | Manual recurring invoices. |
| Per-transaction split invoicing | One-off invoices with custom split %. | Manual. |
| Branded under your brokerage | Your colors, domain, logo. | QuickBooks-branded. |
| Cost | $29-$249/mo flat. | $30-$200/mo + your time managing it manually. |
Brokerage-specific questions
Can I bill monthly desk fees + per-transaction splits separately?+
Yes. Desk fee is a recurring subscription ($199/mo). Each closed transaction is a one-off invoice with the agreed split percentage applied. Both flow into the agent's portal under one view.
What about cap-based commission structures?+
Track YTD splits per agent in HubWho's metadata, then bill differently once they hit cap. v1 is manual — change the split product on their subscriptions. Automated cap-tracking is on the roadmap for Q2 2027.
Does HubWho integrate with kvCORE / Sisense / DASH?+
Not today. Brokerages typically run those for the MLS + CRM side and bill agents separately. HubWho is the billing layer; keep your tech stack as-is.
Can I bill agents for tech-stack tools they use?+
Yes — common pattern: charge agents $50/mo for the MLS pass-through, $25/mo for Dotloop, $15/mo for e-sign credits. All as recurring subscriptions. Margin reports show your brokerage's gross profit on each pass-through.
What about 1099 reporting for agents?+
QuickBooks/Xero export covers your AR side. For agent 1099s (when they're paid commissions through you), you'd export the payments table + reconcile in QB Online. Direct 1099-NEC generation is on the roadmap.
Ready to ditch the spreadsheets?
14-day free trial. No credit card. Cancel anytime. Most real estate brokerages are live with their first invoice in under an hour.