Wedding planning billing software for Ontario
Phased payments (deposit → vendor advances → final), vendor pass-throughs, day-of expense reconciliation, and a couples-facing portal where your clients see everything in one place — no more 'where did our deposit go?' emails.
Why Ontario matters for wedding + event planners
Ontario is Canada's largest agency market — Toronto alone has more reseller agencies than the next 3 cities combined.
Ontario's 13% HST applies uniformly, which makes invoicing operationally simpler than provinces with stacked GST + PST. The trade-off: the combined rate is higher than Alberta's 5% GST-only environment, so retail pricing has to absorb it more visibly.
- 12×
- Installments per payment plan
- Vendor
- Pass-through margin per wedding
- Multi-card
- Couples split payment via shared pay link
Wedding + event planners we work best with in Ontario
- You plan 8-40 weddings or events per year, each with phased payments over 6-18 months.
- You pass through vendor costs (florists, photographers, caterers) with a coordination markup.
- You're using Honeybook or Aisle Planner but their billing module feels like an afterthought.
- You want couples to see exactly where their money goes — deposit, vendor advances, balance due.
Wedding + event planners we serve in 5 Ontario metros
Each metro page has city-specific framing + Canadian tax/currency notes.
Wedding planning billing in other Canadian provinces
FAQ — Wedding planning billing in Ontario
Is HubWho a good fit for wedding + event planners in Ontario?+
Yes. HubWho works the same in Ontario as it does in every Canadian province — CAD-native invoicing, 13% HST-aware via Stripe Tax, PAD bank pulls via Plaid, and a white-label customer portal under your agency's brand. The per-client margin report + auto-draft + dunning sequences are identical to the US surface.
How does HubWho handle Ontario sales tax?+
Ontario applies 13% HST. HubWho's tax-engine selector (Settings → Billing Policy) routes to Stripe Tax for per-line jurisdictional accuracy, OR uses a static 13.0% rate from lib/canada-geo-data.ts for agencies that prefer manual tax. Stripe Tax is recommended for cross-province client books.
Can Ontario wedding + event planners bill US clients in USD?+
Yes — Stripe Connect supports cross-border CAD↔USD invoicing. Set the invoice currency per-client. The end-client sees the invoice in their currency; you settle in yours. Exchange-rate conversion fees show line-by-line so margin stays auditable.
Can I structure phased payments — deposit, 50% at 6 months out, balance 30 days before?+
Yes — create 3 invoices on the same client with staggered due dates. Or use payment plans on a single invoice (splits up to 12 installments). Either pattern works; choose based on whether the couple wants one number to track or three.
How do I bill for vendor pass-throughs?+
Add each vendor as a product (e.g. 'Floral by Bloom Co — wholesale $4,500, retail $5,400'). Margin reports show your coordination markup per wedding. Couples see one bundled invoice line; you track your gross internally.
Try HubWho free for 14 days in Ontario.
No credit card. CAD-native. Live with your first invoice in under an hour. Works for wedding + event planners in every Canadian province, including Ontario.
Start free trial