Wedding planning billing software for Texas
Phased payments (deposit → vendor advances → final), vendor pass-throughs, day-of expense reconciliation, and a couples-facing portal where your clients see everything in one place — no more 'where did our deposit go?' emails.
Why Texas matters for wedding + event planners
Texas's combination of population growth, no state income tax, and a deep SMB economy across DFW, Houston, Austin, and San Antonio makes it one of the most concentrated Vendasta reseller markets in the country.
Texas agencies handle four big-city economies with very different SMB profiles: DFW's B2B-services density, Houston's industrial mix, Austin's tech-adjacent growth, and San Antonio's military + tourism + healthcare. The opportunity for a HubWho-backed agency is to scale across those metros without the billing operations breaking.
- 12×
- Installments per payment plan
- Vendor
- Pass-through margin per wedding
- Multi-card
- Couples split payment via shared pay link
Wedding + event planners we work best with in Texas
- You plan 8-40 weddings or events per year, each with phased payments over 6-18 months.
- You pass through vendor costs (florists, photographers, caterers) with a coordination markup.
- You're using Honeybook or Aisle Planner but their billing module feels like an afterthought.
- You want couples to see exactly where their money goes — deposit, vendor advances, balance due.
Wedding + event planners we serve in 25 Texas metros
Each metro page has city-specific FAQ + comparison vs. the local alternatives.
FAQ — Wedding planning billing in Texas
Is HubWho a good fit for wedding + event planners based in Texas?+
Yes. HubWho supports wedding + event planners nationwide — every US state including Texas — with the same flat $29-$249/mo pricing. ACH via Plaid + Stripe Connect + Authorize.net work from any US bank. The per-client margin report and white-label customer portal are identical regardless of which state you operate in.
Can I structure phased payments — deposit, 50% at 6 months out, balance 30 days before?+
Yes — create 3 invoices on the same client with staggered due dates. Or use payment plans on a single invoice (splits up to 12 installments). Either pattern works; choose based on whether the couple wants one number to track or three.
How do I bill for vendor pass-throughs?+
Add each vendor as a product (e.g. 'Floral by Bloom Co — wholesale $4,500, retail $5,400'). Margin reports show your coordination markup per wedding. Couples see one bundled invoice line; you track your gross internally.
What about day-of expense reconciliation?+
Create a final 'Day-of expenses' invoice after the event with line items for anything not pre-paid (overtime, last-minute add-ons, gratuities). Auto-draft against the card on file.
Try HubWho free for 14 days.
No credit card. Live with your first invoice in under an hour. Works for wedding + event planners in all 50 states, including Texas.
Start free trial